I assume many of you host a DMS such as Paperless and use it to organise the dead trees you still receive in the snail mail for some reason in the year of the lord 2023.

How do you encode your scans? JPEG is pretty meh for text even at better quantisation levels (“dirty” artefacts everywhere) and PNGs are quite large. More modern formats don’t go into a PDF, which means multiple pages aren’t possible (at least not in Paperless).

Discussion on GH: https://github.com/paperless-ngx/paperless-ngx/discussions/3756

  • Saigonauticon@voltage.vn
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    1 year ago

    I use JPEGs in a PDF. They can be mediocre quality. Using an OK scanner makes a big difference. It’s good enough!

    I’m required by law to keep physical paper copies for 35 years. So my parallel solution is a cursed filing cabinet, and several crates that describe the content of the filing cabinet. Its ugly, but saves me tons on data archiving, I guess?

    • Atemu@lemmy.mlOP
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      1 year ago

      Using an OK scanner makes a big difference.

      WDYM? The lossless scans SANE produces themselves subjectively look very good. My only issue is the transcoding to lossy formats I want to do in order to save >3/4 of the space.

      • Saigonauticon@voltage.vn
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        1 year ago

        Oh, it’s common in my country to use a smartphone to ‘scan’ documents by actually just taking a lousy photo of them. It’s so prevalent that when you tell someone to do a scan they usually do this instead.

        I bought a cheap canon scanner for 50$ and it’s pretty perfect for legal documents. A little slow maybe. I use SANE, then do lossy compression too.

        In rare situations I’d then post process the PDF to even worse quality using ghostscript, for example when a foreign visa application form requires a scan of a really long document, but doesn’t accept sizes over 2MB.

        • Atemu@lemmy.mlOP
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          1 year ago

          I use SANE, then do lossy compression too.

          Well, what kind of lossy compression? JPEG?

          IME, JPEG looks quite terrible for text documents -even at q=95.